Executive Assistant to the Director of Finance

[pdf-embedder url=”https://careers.wiikwemkoong.ca/wp-content/uploads/2026/10/Job-posting-EA-to-Director-of-Finance-October-09-2026.pdf” title=”Job posting EA to Director of Finance October 09, 2026″]

Wiikwemkoong Unceded Territory (WUT) Coordinated Financial Services Unit (CFSU) is seeking a highly organized,
proactive and dedicated professional to fill the position of Executive Assistant to the Director of Finance. This role
provides support to the Director of Finance and plays a pivotal role in ensuring smooth operation of the CFSU that
promote transparency and accountability to the people of Wiikwemkoong.

RESPONSIBILITIES
• Assist the Director in gathering information, conducting preliminary research, and preparing materials that
contribute to strategic financial advice and guidance.
• Assist in drafting, formatting, and organizing various financial reports, statements, and briefing notes, ensuring
accuracy and timely submission.
• Help organize and track the progress of WUT’s strategic financial plan, ensuring all components are on schedule and
well-documented.
• Support the Director in the compilation and preparation of annual budget documents, presentations, and related
correspondence to the Chief Executive Officer, Chief and Council, senior leadership and other related committees.
• Maintain organized records for financial legislation, policies, and procedures. Coordinate document requests for
financial information and internal and external audits, acting as a key point of contact.
• Support the Director by gathering and organizing financial data, helping to prepare initial summaries or
presentations for financial analysis.
• Coordinate communications, schedule meetings, and manage correspondence with external entities such as
banking, insurance, and investment resources.
• Efficiently manage the Director’s calendar, arrange travel, and assist with administrative tasks for the broader
Finance team as needed.
• Assist with special assignments when required.
• Maintain and present a positive and professional image of the executive office at all times.

REQUIREMENTS
• Post Secondary diploma or degree in Business Administration, Office Administration or related field.
• Minimum of 3-5 years of experience as an Executive Assistant or Senior Administrative Assistant, preferably within a
finance department or similar fast-paced professional environment.
• Exceptional organizational, time management, and multitasking abilities.
• Excellent communication and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with other
financial management software.
• Demonstrated ability to work independently, prioritize tasks, and meet tight deadlines.
• Strong attention to detail and accuracy.
• High level of integrity, discretion, and commitment to confidentiality.
• A proactive and resourceful approach to problem-solving.
• An understanding of Anishinaabemowin and sensitivity to cultural practices.

Salary: Grade 7, Step 1 $77,000.00
2nd Posting: October 09th, 2026
Closing Date: October 23rd, 2026

Interested applicants are asked to submit a letter of application, current resume, copies of applicable diplomas or certificates and contact
information from three work-related references.
Confidential: Executive Assistant to Director of Finance
Box 112 19A Complex Drive Wiikwemkoong Unceded Indian Reserve Wiikwemkoong ON P0P
2J0 hr@wiikwemkoong.ca

Please submit copies as there is no return of submissions.